We are looking for a detail-oriented and organized Sales Administrative Assistant to support our Sales team. This role plays a key part in ensuring smooth day-to-day operations, including shipping coordination, data verification, purchase order management, and electronic documentation.

Seeking someone who can work on average 4 hours per day (20 hours per week). With the flexibility to work 8 hours in a day, if needed, especially during the initial training and month-end. The role pays $25/hr and is our Schaumburg office!!

Key Responsibilities:

• Shipping Coordination:
  • Process daily shipments by reviewing Plex files and customer demand.
  • Complete shipping instructions and generate delivery notes using SAP.
• Data Management:
  • Maintain and update daily In/Out records in Excel.
  • Monitor shipping quantities to ensure accuracy and identify any discrepancies or shortages.
• Purchase Order (PO) Management:
  • Prepare monthly PO drafts and adjust forecast quantities based on current demand.
  • Create and submit POs using ME21N and communicate with customers accordingly.
• Invoice Verification:
  • Review invoices to ensure alignment with issued POs, including part numbers, quantities, and pricing.
• Document Filing:
  • Organize and maintain electronic files for the EMS team to ensure easy access and compliance.

Qualifications:

• Minimum of 2 years of experience in operations or a sales support role.
• Proficiency in shipping processes, PO preparation, and data accuracy.
• Strong skills in Microsoft Excel.
• Exceptional attention to detail and ability to manage multiple tasks efficiently.
• Experience with SAP is preferred.
• High School Diploma or equivalent required.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.